Word documents contain hidden information

The attractive proposal of how to use Office
In each version of Office components, Microsoft will extract a number of sophisticated applications and increase the number of smart features. However, most people haven’t used many powerful features of Office. Such as the hidden options, unknown functions and shortcut keys and so on. So, in order to help people known more about Office, I will collect some parts of our most favorite skills in this article, including Word, Excel, Outlook and PowerPoint. These techniques not only can make Office more powerful, efficient, easier to use, but also can customize Office according to their wishes. Whether you are using Office XP or Office 2003, you will find useful tips and tricks that can help you make better use of the most widely used set of office components.
(1) Double-click the Format Painter icon; the copy format can be reused without further copy operation, just until press Esc
(2) You can use the mouse scroll wheel to realize the document zoom in and out quickly. Just hold down the Ctrl key and push the wheel forward to enlarge the document view, back then shrink.
(3) More “file” option
If you click on Word's "File" menu, hold down the Shift key (or to write a message in Outlook), the menu option will change. And then the will appear "Save All"and"Close All"option in the Menu. In Excel, the increased options only are "all off ", not "Save All.”
(4) Use "Paste Special” command
When you put copy the text from Web page or other document to Word, Word will copy the font, colors and size of document page. If you want the pasted information Cooperate with the objectives of the document, you can use the “Edit” and “Paste", then choose "Unformatted text.” It’s very easy to do so.
(5) Shift the paragraphs by click two keys
If you need to exchange the second and third paragraph, you don’t need to drag with the mouse and moving around the whole text, just click on the paragraph you want to move and hold down the Shift-Alt key, then use the arrow keys to move this section up and down. Each time you press the arrow keys will cause the selected paragraphs up or down to skip a period.
(6) Delete private information
Word documents contain hidden information that can provide information about your identity, and when you use Outlook to receive email. Word 97 retains the last ten records that modify the document, including e-mail address which easy to extract. Microsoft posted a "Remove Hidden Data" tool on its Web site that can remove the private information in the document, but it is very cumbersome to use and can not remove all identity information. One way to release the Word thoroughly before cleaning, that is, open the file with WordPad (WordPad in the "Start" "All Programs" "Accessories") and then save as RTF, then, you can file extension from rtf to doc.
Do you get all the information about how to use the Office; I hope this article can help you a lot.